Shared Decision Making Plan
Shared Decision Making in the Newburgh Enlarged City School District
2017-2018
In keeping with our Mission and Vision, the purpose of school-based planning and shared decision making shall be to improve the educational performance of all students in the school, regardless of such factors as socioeconomic status, race, sex, language background, or disability.
When recruiting membership for teams there will be a concerted effort to assemble a diverse group of individuals that reflect the school and district community
Organizational Structure
A centralized shared decision making team, known as the Shared Decision Making Steering Team, will meet quarterly and will assess the compliance to the Shared Decision Making Process in district and school based planning.
The Shared Decision Making Steering Team shall be comprised of:
- The Superintendent and Deputy Superintendent of Schools, NTA President or designee, NSAA President or designee, CSEA President or designee, a Board of Education representative, a community member and parent representation associated with a not for profit parent organization
The Shared Decision Making District Team shall be comprised of:
- The superintendent of schools and assigned cabinet members
- Administrators selected by the administrators’ bargaining organization president
- CSEA members selected by the CSEA president
- Teachers selected by the teachers' collective bargaining organization president
- Parents (not employed by the district or a collective bargaining organization representing teachers or administrators in the district) selected by school-related parent organizations
- Board of Education representative
- Community Member recommended
- Higher Education Partner recommended
The Shared Decision Making District Team shall be assembled when addressing the following plans and committees:
NECSD Professional Development Plan
- Team will formally be the members of the NTC Policy Board
- The Plan will be developed and implemented over a three year period.
- The plan will be monitored and evaluated on an annual basis
- The development of the plan will be facilitated by representatives from the Division of Curriculum and Instruction.
Vision 2020: The Way Forward – Strategic Blueprint for the Newburgh Enlarged City School District
- The team will formally be referred to as the Strategic Planning Team for the School District
- The team will review, monitor and revise the plan
- The process will be facilitated by the Deputy Superintendent and staff from Planning & Accountability Support Services
NECSD District Comprehensive Improvement Plan (DCIP)
- The team will formally be referred to as the DCIP team
- The team will develop and monitor the implementation of the DCIP on a semi-annual basis.
- The process will be facilitated by the Deputy Superintendent and staff from Planning & Accountability Support Services
District Committee Representation
- NECSD District Level Interview Committees
- SAVE Committee
- Wellness Committee
- Health and Safety Committee
- Facility Steering Committee
- Education Planning Committee
District Steering Committees:
- Any steering committee that is created at the District Level that will inform programs or initiatives in the district
The Shared Decision Making School Team shall be comprised of:
- The principal and other selected administrators
- CSEA representatives selected by the CSEA school shop steward
- Teachers selected by the teachers' collective bargaining organization head delegate
- Parents (not employed by the district or a collective bargaining organization representing teachers or administrators in the district) selected by school-related parent organizations
- Community members recommended
- Higher Education representatives recommended
The Shared Decision Making School Level Team shall be assembled when addressing the following plans:
School Comprehensive Education Plan as required by the New York State Education Department.
- The plan will be developed and implemented by the School Leadership Team on an annual basis.
- The plan will be monitored and evaluated by the School Leadership Team on a quarterly basis.
School Comprehensive Improvement Plan as required by the Newburgh Enlarged City School District.
- The plan will be developed and implemented by the School Level Shared Decision Making Team on an annual basis.
- The plan will be monitored and evaluated on a quarterly basis.
School Based Parent Involvement Plan
- The plan will outline the activities relating to parent education and involvement.
- The plan will include a school based complaint and grievance resolution process.
NECSD Plan Development Procedures
For both school and district level planning teams, mandatory training and professional learning regarding the district expectations for shared decision making and effective meeting practices will be provided annually. Effective meeting strategies and district forms will be shared.
Regarding District Planning, the Superintendent will be responsible for the following:
- Creating protocols and guidelines to insure that all stakeholder input is provided and discussed.
- Insuring that consensus is the predominate strategy for decision making. When a decision is not determined through consensus, the decision will be made by the Superintendent relying on the data and recommendations provided by the group.
Regarding School Based Planning, the principal will be responsible for the following:
- Creating protocols to insure that all stakeholder input is provided and discussed.
- Insuring that consensus is the predominate strategy for decision making. When a decision is not determined through consensus, the decision will be made by the principal, relying on the data and recommendations provided by the group.
The Quarterly and annual monitoring will incorporate the following:
- Assessment of SMART Goal Attainment based on multiple sources of data
- Monitoring of the steps to implementation and mid-year corrections being implemented as necessary
- Submission of all team agendas and sign in sheets
Dispute Resolution Procedures
- School based disputes presented by any participating party or individual, will be provided in a written summary to the Superintendent for resolution. The Superintendent will respond in writing within thirty days of receipt.
- District based disputes presented by any participating party or individual, will be provided in written summary to the Board Clerk for resolution by the Board of Education. The Board of Education will respond in writing within thirty days of receipt.
- Formal sign in sheets will be completed for each plan and an assurance will be included for signature by the Superintendent and/or the school principal to insure all State and Federal requirements for the involvement of parents in planning and decision making will be coordinated with and met by the overall plan.
- The district's plan shall be adopted by the board of education or BOCES at a public meeting after consultation with and full participation by the designated representatives of the administrators, teachers, and parents, and after seeking endorsement of the plan by such designated representatives.