(845) 563-3400     124 Grand Street, Newburgh, NY 12550
 

Registration



Welcome Center

 Email us at Registration@necsd.net or Call Us 845-568-6672 / 845-568-6673

 

REGISTRATION WEEK INFORMATION:

 

K-12 REGISTRATION WEEK @ THE NECSD WELCOME CENTER: Monday August 2, 2021 - Friday August 6, 2021 8:30-11:30 & 1:30-3:30  

Semana de registro de Kinder a 12 grado En el Centro de Bienvenida!Lunes 2  de agosto de 2021 - Viernes 6 de agosto de 2021 8:30-11:30 y 1:30-3:30

 

Pre-K Welcome Week at the Welcome Center: Monday August 16, 2021 - Friday August 20, 2021 8:30-11:30 & 1:30-3:30

!Semana de registro de pre kinder (Jardin Infantil) En el Centro de Bienvenida!: Lunes 16 de agosto de 2021 - Viernes 20 de agosto de 2021 8:30-11:30 y 1:30-3:30

 

Father and Child

 Online Registration

This information is for scholars who are new to the Newburgh School District. Scholars who are currently enrolled in the district should refer to the Change of Info/Transfers section of this page.

The online registration system is through our student information system Infinite Campus. The system should allow our families to efficiently register their child(ren). To get you started with the new online system, we have created videos for you in English and Spanish.

 Welcome to Online Registration (Eng | Spa)
 Housing Questionnaire & Checklist (Eng | Spa)
 Emergency Student Information (Eng | Spa)
 Question and Answers (Eng | Spa)
 Reentering Families (Eng | Spa)
 Existing Families (Eng | Spa)  

Access Online Registration System

The online registration system is not compatible with handheld devices (phones and tablets). If you do not have access to a laptop or desktop computer, please contact us at one of the phone numbers listed on this page or via the email provided. Technology can be provided to you to complete your online application and upload your documents. 

Meeting with Parents

 In-Person Appointment

Due to COVID19, the amount of time for Registration appointments is limited. In-person appointments are available, but only for 10 minutes in length, so preparation is the key to the successful enrollment of your child(ren). If you are not sure about the documentation needed for enrollment, please contact one of our intake specialists to ensure you have the appropriate documents. 

Make Appointments By Phone
Please use the numbers below to make an appointment. If there is no answer, please leave your name, phone number, and reason for appointment. Someone will contact you to confirm.
845-568-6672 or 845-568-6673 

Mother and Child Change of Info/Transfers

This information is for scholars who are currently enrolled in an NECSD school/program. New registrants should review the Online Registration section. 

Change of Information
Be sure to read about why it's important to keep your information up to date.

Full Change Form (name changes, address changes, emergency contact updates)

Access Full Info. Change Form

Short Change Form (phone number/email only)

Access Short Info. Change Form

Transfer Request Forms
Please be sure to read important information about transfer requests

Access Transfer Request Form 

Please use this form if you DO NOT have a Gmail account. You may also pick up a transfer request form at the Registration Department during regular hours of operation or download the form here to complete and return it to the office.

Uploading & Sending Your Documents

When uploading and sending electronic documents please consider the following:

The image of the document must be legible and of the entire document (Documents which have information that is not visible, such as names, dates, addresses and letterhead will not be accepted).

Acceptable documents used for identification and residency verification are on the Office of Registration Documents List. 

If sending documents via email, please send to: registration@necsd.net

Everything You Need to Know About Kindergarten Registration 

  • The NECSD Registration Department will be accepting K Applications from May 10th through May 24th
  • If you are a current Pre-K family you do not need to re-register, however, please complete the School Choice Form below if you have not already done so.
  • Technology is available at the Registration Office for families that do not have access to a laptop or desktop computer. The online application cannot be done on hand-held devices such as smartphones or tablets.
  • Students are placed based in the Kindergarten program based on a placement system. It is NOT a first come first serve process. 
  • Please write down your application # and keep it in a safe place to easily refer back to your application.
  • Gather necessary documents prior to beginning registration application (find a list of accepted documents in the section below) 
  • The Kindergarten program is available for established residents residing with the Newburgh Enlarged City School District. Residency verification documentation will be required. Please review the eligible residency documentation in the Pre-K to Grade 12 Registration section
  • Immunization documentation is required by NYS law for enrollment
  • The Kindergarten program is for children that meet the age requirement. Your child must be age five (5) on or before December 1, 2021
  • You may register more than one child in an online registration application
  •  Please be sure to provide an active email address if possible in the online application. When you submit your application you will receive an automatic email notification. As your application moves through processing, you may receive additional emails updating you of the status of your email. The most common notifications you will receive are:
    • Submitted
    • Approved
    • Enrollment of your child
  • Applications will be reviewed by our intake specialist. If there is a concern regarding your application you will be contacted by an intake specialist via email or phone regarding any matters that need to be addressed in order to process your application
  • If your application is able to be processed immediately you will be contacted by an intake specialist for an exit interview to finalize the enrollment of your child. The exit interview can be done virtually or in person by appointment. We are not accepting drop-ins at this time.
  • Please be sure to fill out the K Choice Form (located below in English and Spanish). Once you have submitted a choice form, it is accessible by the Registration Office. The choice form will be matched to your online registration application.
  • If you have questions about alternate-stop transportation or general transportation questions please contact the Transportation Department at 845-568-6833 or email at transportation@NECSD.net

*Please note that during this time period the Registration Department will be experiencing a heavy volume of calls. We will return phone calls as timely as possible. If you have questions you can contact us at registration@necsd.net.

*The Registration Office will not be available for drop-in appointments during this time and will be closed between the hours of 12 noon to 1 p.m. In addition to scheduled weekday appointments, additional scheduled appointments will be available. Please ask about these appointments.     

 

Everything You Need to Know About Pre-K Enrollment for 2021 - 2022 School Year 

  • The NECSD Registration Department will be accepting Pre-K Applications from April 12th through April 23rd
  • Please write down your application # and keep in a safe place to easily refer back to your application.
  • Gather necessary documents prior to beginning registration application (find list of accepted documents in section below) 
  • The UPK program is available for established residents residing with the Newburgh Enlarged City School District. Residency verification documentation will be required. Please review the eligible residency documentation in the Pre-K to Grade 12 Registration section
  • Immunization documentation is required by NYS law for enrollment
  • The UPK program is for children that meet the age requirement. Your child must be age four (4) on or before December 1, 2021
  • You may register more than one child in an online registration application
  • The first four days of the UPK registration period will be dedicated to processing applications. When you submit your application you will receive an automatic email notification
  • Applications will be reviewed by our intake specialist. If there is a concern regarding your application you will be contacted by an intake specialist via email or phone regarding any matters that need to be addressed in order to process your application
  • If your application is able to be processed immediately you will be contacted by an intake specialist for an exit interview to finalize the enrollment of your child. The exit interview can be done virtually or in-person by appointment
  • Please be sure to fill out the Pre-K Choice Form 
  • If you have a question about alternate-stop transportation please contact the Transportation Department at 845-568-6833 or email at transportation@NECSD.net
  • If you have a questions about the Pre-K program, please contact 845-568-6730 or 845-563-8466. 
Additional Information
Pre-K Information Session Recording (4/8/2021) 

 

*Please note that during this time period the Registration Department will be experiencing a heavy volume of calls. We will return phone calls as timely as possible. If you have questions you can contact us at registration@necsd.net.

*The Registration Office will not be available for drop-in appointments during this time and will be closed between the hours of 12 noon to 1 p.m. In addition to scheduled weekday appointments, additional scheduled appointments will be available. Please ask about these appointments.     

 

 

Registration Requirements for Pre-K to Grade 12
Click on title for more information. 

  • Original or Certified Transcription of your child’s Birth Certificate or Baptismal Certificate (regardless of the issuing nation) 
  • ONLY if you are UNABLE to provide either of the above documents due to hardship, your child’s Passport (regardless of the issuing nation) 
  • In the absence of the above documents, you may provide any other documentation that has been in existence for over two years that could be used to establish your child’s age.  For example:
    • official driver’s license or non-driver identification card;                                    
    • state or local government issued identification;
    • military dependent identification card;
    • school photo identification with date of birth;
    • consulate identification cards;
    • hospital or health records;                                       
    • documents issued by federal, state or local agencies (e.g., local service agency, Federal Office of Refugee Resettlement);
    • court orders or other court issued documents;              
    • Native American tribal document; or              
    • records from non-profit international aid agencies and voluntary agencies.

Please submit (1) document from the Primary list AND at least (1) document from the Supplementary list (below):

PRIMARY PROOF OF RESIDENCY:
( PROOF OF RESIDENCY IS CONSIDERED “CURRENT” WHEN IT’S NO OLDER THAN 3 MONTHS )

  • If you RENT - A residential lease ALONG WITH the current rent receipt (the District reserves the right to also request a Statement of Landlord or Owner)
  • If you OWN - A monthly mortgage statement OR deed if paid off
  • If you live with SOMEONE ELSE – An interview will be conducted and our in-house Landlord Affidavit given. This affidavit is to be signed in front of a notary by the person whom the Family is living with.  Photo identification AND (1) proof of address (from our list) for the person whom the Family is living with will be required when submitting this affidavit. 
  • A sworn statement from a third party that establishes your presence in the Newburgh Enlarged City School District (In-house “Third Party Affidavit” will be provided by Registration if necessary) 

SUPPLEMENTARY PROOF OF RESIDENCY:
( PROOF OF RESIDENCY IS CONSIDERED “CURRENT” WHEN IT’S NO OLDER THAN 3 MONTHS )

Choose acceptable forms of proof to submit in addition to the primary proof, including but not limited to the following types of documents with CURRENT ADDRESS to indicate residency.  Unless there are special circumstances, (1) item from the “Utility” category satisfies this requirement.

  • Current Utility bill (gas, electric, telephone, cable) with the location of service indicated
  • Current Pay Stub with address
  • Current Income Tax Form
  • Current Membership Documents based on residency (e.g., library card)
  • Current Voter registration documents
  • Current Official Driver’s License, learner’s permit or non-driver identification
  • Current State or other government issued identification
  • Current Documents issued by federal, state or local agencies (e.g., local social service agency,federal Office of Refugee Resettlement, Social Security SSI, Child Support)
  • If parents are separated, divorced or have custody orders, these documents MUST be provided to District
  • If foster parents, documents from NYS Office of Children and Family Services (e.g., LDSS-2999)
  • If custody/guardianship is with a third party, you must complete our in-house Affidavit of Responsibility (from the parents and custodial persons). The District will consider requests for exceptions to this requirement in limited but appropriate circumstances.

Students who do not have documentation of receiving any, insufficient number of immunizations or proof of immunity may be permitted to attend school for a grace period of not more than 14 calendar  days, which may be extended to not more than 30 calendar days for a student who is transferring from       out of state or from another country and can show a good faith effort to get the necessary evidence of immunization.  (10NYCRR 66-4). After grace period, student may be excluded from attendance.

(must be within 12 months of start of school year)
Photo ID of the Parent/Guardian from a Government Office

Fax number or e-mail address for the school district where your child is coming from is required, so that we may forward our Consent to Release Records form.

 Students may only be registered by a parent, guardian or caseworker.

 INCOMPLETE REGISTRATION APPLICATIONS CANNOT BE PROCESSED.

 

 

Residency Requirements

Only those students who are legal residents of the Newburgh District and who are of legal age are entitled to attend Newburgh Schools. A child’s residence is determined by the residence of the child’s parents or legal custodial person.

Non-Resident families who wish to enroll their children in the Newburgh School District must apply and are considered based on a number of established criteria. All Non-Resident students must pay tuition.

Questions concerning residency eligibility should be brought to the attention of the Office of Registration by email or phone at: 

 

 

Registration Forms

Alternate Bus Stop Forms and Letter

Alternate Bus Stop Form (PDF)  - 2020-2021 (updated 07/13/20)

Alternate Bus Stop Form (PDF)  - 2021-2022 (updated 4/7/21)

 

Private/Parochial Registration Forms
Pri. Registration Letter
Pri. Transportation Request Form 

 



QUICK CONTACT

Main Switchboard
845.563.3400
Food Services
845.563.3424
Registration
845.568.6672
BOE Clerk
845.563.3503
Transportation
845.568.6833
Payroll
845.563.3440
Athletics
845.563.5419
Business/Fin.
845.563.3448
Human Resources
845.563.3460
Technology
845.568.6542
Tax Office
845.563.3490
Newburgh Free Library
845.563.3600

SCHOOLS

Balmville
845.563.8550
Fostertown
845.568.6425
Gardnertown
845.568.6400
GAMS Tech
845.563.8450
Horizons
845.563.3725
Meadow Hill
845.568.6600
New Windsor
845.563.3700
Temple Hill
845.568.6450
Vails Gate
845.563.7900
Heritage Middle
845.563.3750
South Middle
845.563.7000
NFA Main
845.563.5400
NFA North
845.563.8400
NFA West
845.568.6560